- Info
Directors and Officers - General
Detailed listing of the duties and powers of the Board of Directors, Officers, and Auxiliary members
Board of Directors and Officers - General
This page provides a detailed description of the duties and powers of directors and officers on the Cactus Foothills North Board of Directors. The identified directors have the duties and powers as identified in the Cactus Foothills North Little League Constitution.
Links to other Board of Directors or Auxiliary Member Roles and Descriptions
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categiory
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duties and powers
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President
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Board Position
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The President shall:
- Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
- Present a report of the condition of the Local League at the Annual Meeting.
- Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.
- Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.
- Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.
- Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.
- Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
- With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
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Vice President
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Board Position |
The Vice President shall:
- Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.
- Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
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| Treasurer |
Board Position |
The League Treasurer shall:
- Perform
such duties as are herein set forth and such other duties as are
customarily incident to the Office of Treasurer ormay be assigned by
the Board of Directors.
- Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.
- Keep
records for the receipt and disbursement of all monies and securities
of the Local League, including the Auxiliary, approve all payments from
allotted funds and draw checks therefore in agreement with policies
established in advance of such actions by the Board of Directors. All
disbursements by check must have dual signatures.
- Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
- Prepare
an annual financial report, under the direction of the President, for
submission to the Membership and Board of Directors at the Annual
Meeting, and to Little League Headquarters.
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| Secretary |
Board Position |
The Secretary shall:
- Be
responsible for recording the activities of the Local League and
maintain appropriate files, mailing lists and necessary records.
- Perform
such duties as are herein specifically set forth, in addition to such
other duties as are customarily incident to the office of Secretary or
as may be assigned by the Board of Directors.
- Maintain
a list of all Regular, Sustaining and Honorary Members, Directors and
committee members and give notice of all meetings of the Local League,
the Board of Directors and Committees.
- Issue membership cards to Regular Members, if approved by the Board of Directors.
- Keep
the minutes of the meetings of the Members, the Board of Directors and
the Executive Committee, and cause them to be recorded in a book kept
for that purpose.
- Conduct
all correspondence not otherwise specifically delegated in connection
with said meeting and shall be responsible for carrying out all orders,
votes and resolutions not otherwise committed.
- Notify Members, Directors, Officers and committee members of their election or appointment.
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League Information Officer
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Board Position |
The League Information Officer shall:
- Manage the league's official home page
- Manage the online registration process and ensures that league rosters are maintained on the site
- Assign administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis
- Collects, post and distribute important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League Baseball, district, public, league members and media
- Serve as primary contact person for Little League and the home page regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball
- Display enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.
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| Safety |
Board Position |
The Safety Officer shall:
- Be
responsible to create awareness, through education and information, of
the opportunities to provide a safer environment for youngsters and all
participants of Little League Baseball.
- Develop
and implement a plan for increasing safety of activities, equipment and
facilities through education, compliance and reporting.
NOTE: In
order to implement a safety plan using education, compliance and
reporting, the following suggestions maybe utilized by the Safety
Officer:
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Education
- Should facilitate meetings and distribute information among
participants including players, managers, coaches, umpires, league
officials, parents, guardians and other volunteers.
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Compliance
- Should promote safety compliance leadership by increasing awareness
of the safety opportunities that arise from these responsibilities.
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Reporting
- Define a process to assure that incidents are recorded, information
is sent to league/district andnational offices, and follow-up
information on medical and other data is forwarded as available.
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