You are here: Home About The Board Directors and Officers - General

Directors and Officers - General

Detailed listing of the duties and powers of the Board of Directors, Officers, and Auxiliary members

Board of Directors and Officers - General


This page provides a detailed description of the duties and powers of directors and officers on the Cactus Foothills North Board of Directors. The identified directors have the duties and powers as identified in the Cactus Foothills North Little League Constitution.

Links to other Board of Directors or Auxiliary Member Roles and Descriptions

roles categiory
duties and powers
President
Board Position
The President shall:
    • Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
    • Present a report of the condition of the Local League at the Annual Meeting.
    • Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.
    • Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.
    • Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.
    • Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.
    • Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
    • With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
Vice President
Board Position The Vice President shall:
    • Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.
    • Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
Treasurer Board Position

The League Treasurer shall:

    • Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer ormay be assigned by the Board of Directors.
    • Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.
    • Keep records for the receipt and disbursement of all monies and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.
    • Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
    • Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League Headquarters.
Secretary Board Position

The Secretary shall:

    • Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.
    • Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
    • Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.
    • Issue membership cards to Regular Members, if approved by the Board of Directors.
    • Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose.
    • Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.
    • Notify Members, Directors, Officers and committee members of their election or appointment.
League Information Officer
Board Position The League Information Officer shall:
    • Manage the league's official home page
    • Manage the online registration process and ensures that league rosters are maintained on the site
    • Assign administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis
    • Collects, post and distribute important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League Baseball, district, public, league members and media
    • Serve as primary contact person for Little League and the home page regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball
    • Display enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.
Safety Board Position

The Safety Officer shall:

    • Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for youngsters and all participants of Little League Baseball.
    • Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.
      NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions maybe utilized by the Safety Officer:
    1. Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
    2. Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
    3. Reporting - Define a process to assure that incidents are recorded, information is sent to league/district andnational offices, and follow-up information on medical and other data is forwarded as available.

Top of Page

 


Document Actions